Our History.

PAST CHAIRMEN OF IKOYI CLUB

Audit Committee Terms of Reference

The Committee shall be independent of the General Committee, with the following:

• To assure members of the Club that budgets, reports, and accounting systems are working
  effectively to manage the financial affairs of the Club.
• To ensure the Club’s policies and procedures are followed
• The external and internal auditors may be invited to meetings to present their detailed findings
  for discussion by the Audit Committee.
• The Audit Committee shall meet every (3) Three-Months and as may be necessary and report to the
  members at every General Meeting in February and General Meeting of August of every year.
• The Audit Committee may invite the Chairman, the Honorary Treasurer of the General Committee of
  the Club and the General Manager of the Club and any member of staff or member of the Club to
  attend their meetings.
• There shall be an Internal Auditor who shall report directly to the General Committee.

PURCHASE & PRICE MONITORING SUB-COMMITTEE TERMS OF REFERENCE

1. To monitor the prices at which goods, items, and services are offered to the Club, in general,
2. To negotiate prices of items, goods, and services approved for purchase by the Chairman of the
   Club
3. To constantly check market prices in order to be able to carry out items 1&2 above
4. To ensure that the buying procedure is adhered to
5. To furnish the Chairman of the Club with recommended purchase prices in order to obtain the said
   Chairman’s final approval for purchase In case of the Suppliers such as Nigerian Breweries Plc,
   Guinness Nigeria Plc,
6. Nigerian Bottling Company Plc and such other suppliers of Alcoholic and Non Alcoholic beverages
   – Unilever Nigeria Plc, their quoted public prices will suffice.
7. The quorum of the Sub-Committee at all its meetings shall be 3 (three)

INDUSTRIAL RELATIONS SUB-COMMITTEE TERMS OF REFERENCE

1. Bearing in mind the purpose of Ikoyi Club 1938, its philosophy, namely, ‘’Global Harmony Through
   Recreation’’ and the nature of the industry in which it is classified, to advise on issues
   referred to it by the General Committee as they relate to industrial relations in particular:-
   1. To advise on the adequacy, appropriateness, and effectiveness of the existing
      institutions of trade unionism, collective bargaining, joint consultation and any
      other procedures and charters of relationship for the promotion of constructive
      dialogue between the employees, their trade unions and Ikoyi Club 1939.
   2. To advise on subjects for policy formulation by the General Committee in the
      furtherance of good administration and social justice
   3. To advise, as and when necessary, on how to keep open the channels of communication
      between the employees and Ikoyi Club 1938.
   4. To advise and give recommendations on the proper links between the Staff Policy of
      Ikoyi Club 1938, legislation and public policy of the Government and the attitudes
      of the institutions and other actors within the labour/management relations system.
   5. To advise on issues relating to the working environment
2. To look into and advise on all matters of Industrial Relations
3. To look into matters assigned to it by the General Committee within the ambitof these terms of
   reference.
4. Subject to any directives of the General Committee, it is not contemplated in these terms of
   reference that the Sub-Committee shall interfere with the day to day personnel administration of
   the Club.5.The quorum of the Sub-Committee at its meetings shall be three (3)

PREMISES SUB-COMMITTEE TERMS OF REFERENCE

1. To study the organization of the Club’s maintenance department, and to make recommendations for
   staff complement and operational effectiveness.
2. To establish proper vetting procedures for all maintenance work, contracted out as well as for
   those executed by the Club’s maintenance cadres.
3. To institute a program of preventive maintenance on a cost-saving basis, and to ensure adequacy
   and regularity.
4. To establish a rigid separation between capital and revenue projects, in line with usual
   professional practice and delimitation.
5. To carry out the foregoing and to act upon specific assignments given to it from time to time by
   the Main Committee.
6. The Chairman of this Sub-Committee shall be co-opted a member of the Club’s Main Committee and
   will submit a report of the activities of this Sub-Committee to the Main Committee at least,
   once every calendar month.

PUBLICATION SUB-COMMITTEE TERM OF REFERENCE

1. To foster better interaction among Members on Club activities
2. To improve internal communication among Members.
3. To provide members with a forum to acquaint themselves with the skills, services and products of
   one another.
4. To midwife the birth of a quarterly or bi-annual publication that reports Ikoyi Club 1938 to
   Members of the Club.
5. To serve as an editorial board that sets the professional and production standards for the
   Club’s publications.
6. To ensure that such publications are presented to the General Committee for approval before
   going to the press
7. The quorum of the Sub-Committee at all its meeting shall be three

ENTERTAINMENT SUB-COMMITTEE TERMS OF REFERENCE

1. To ensure that the Entertainment of our Club meets the highest traditions of the Club.
2. To ensure that programmes for better social activities of the Club are planned and executed
   after due reference to the Main Committee.
3. To bring the attention of the Main Committee to any matter that needs or require the Main
   Committee’s assistance.
4. To take charge of all kinds of entertainments organized by the Club.
5. Shall be responsible for the bar at functions organized by the Club after the Bar Adviser must
   have handled all such drinks out for the functions.
6. Solicit and obtain on behalf of the Club’s sponsorships of parties, dances and any other social
   functions.
7. To introduce and organized the Annual Dinner Dance.
8. The quorum of this Sub- Committee shall be 3 (three) at any of its meetings

BAR SUB-COMMITTEE TERMS OF REFERENCE

1. To examine all policies and procedures extant in regard to the purchase and pricing of all
   drinks and to recommend changes to the General Committee
2. To examine the rationale behind current levels of stocks of drinks kept at the central and other
   stores and recommend improvement in regard to:
   1. Adequacy
   2. Controls
   3. Sources of supply
   4. Quality
   5. Initiation and authorization of Local Purchases Orders
   6. Tendering procedure where necessary
   7. To ensure economic disposal of empty containers
3. To ensure that breakages and wastages are kept within reasonable tolerance with proper controls
   for accountability.
4. To examine the procedures established for stock-taking and concern itself with matters of
   periodicity, reconciliation of book and physical stock and to recommend methodologies.
5. From time to time, to liaise with an appropriate staff of the Club- particularly the General
   Manager – on issues pertaining to its functions, in realizing that the Drinks and Bar
   Sub-Committee is vested with the responsibility for formulating broad and definitive policies
   and guidelines that are approved by the Main Committee
6. In liaison with the General Manager and the Industrial Relationship Sub-Committee, to ensure
   that Bar staff are well-trained to perform their roles honestly, politely and efficiently at all
   times.
7. To encourage a high level of cleanliness and hygiene amongst bar and related staff as well as in
   and around the loads
8. To evaluate the float given to Barmen to provide change with actual need and to advise
   variations if necessary.
9. It is directed that the quorum of the Sub-Committee at all its meetings shall be 3 (three) i.e
   Chairman or his nominees plus 2 Sub-Committee Members

CATERING SUB-COMMITTEE TERMS OF REFERENCE

1. To examine all policies and procedures extant in regard to the purchase and pricing of all food
   and to recommend changes to the General Committee
2. To examine the rationale behind current levels of stocks of food kept at the central and other
   stores and recommend improvement in regard to:
   1. Adequacy
   2. Controls
   3. Sources of Supply
   4. Initiation and authorization of Local Purchase Orders
   5. Tendering procedure where necessary
   6. To ensure economic disposal of empty containers
3. To ensure that breakages and wastages are kept within reasonable tolerance with proper controls
   for accountability.
4. To examine the procedures established for stock-taking and concern itself with matters of
   periodicity, reconciliation of book and physical stock and to recommend methodologies.
5. From time to time, to liaise with appropriate staff of the Club – particularly the General
   Manager – on issues pertaining to its functions, in realizing that the Kitchens and Food
   Sub-Committee is vested with the responsibility for formulating abroad and definitive policies
   and guideline that are approved by the Main Committee.
6. In liaison with the General Manager and the Industrial Relations Sub-Committee, to ensure that
   kitchen staff well –trained to perform their roles honestly, politely and efficiently at all
   time.
7. To encourage a high level of cleanliness and hygiene amongst the kitchen and related staff as
   well as in and around the loads
8. It is directed that the quorum of the Sub-Committee at all its meetings shall be 3 (three)

MEDICAL SUB-COMMITTEE TERMS OF REFERENCE

1. To examine medical bills and recommend payment thereof.
2. To proffer solutions to curb unusual escalating costs
3. To recommend modalities for the funding of staff medical expenses.
4. To profer a working medical agreement that would form the basis of renegotiation with medical
   consultants.
5. To examine previous policies with a view to improving Club medical services to staff and
   providing emergency medical services to members especially during sporting peak periods
6. To make recommendations to the General Committee
7. The quorum of the Sub-Committee at all its meetings shall be three

SECURITY SUB-COMMITTEE TERMS OF REFERENCE

1. Police the gap in the golf section by reinforcing the already existing deployment presently in
   place.
2. The Security Sub-Committee should handle the monitoring and supervision of security of the club
   premises including the car parks. This should be done in coordination with the chief security
   officer through a feedback mechanism that can adapt to changes from time to time.
3. Electrical, fire protection, and prevention sections are to be created for proper power auditing
   on a continuous basis. The audit will be handled by the Security Sub-Committee for quick and
   timely response purpose.
4. Each section of the club must have managers tasked with the responsibility of checking
   unauthorized and illegal visitors. They will be accountable to the chief security officer under
   the umbrella of the Security Sub-Committee
5. Detais of the contract with the Nigerian Civil Defence Corps should be handled by the Security
   Sub-Committee, which is convenient to deal with such issues and will be able to make timely
   adjustments as at when necessary.
6. The club is overdue for an integrated CCTV for IKOYI CLUB 1938 backed by an efficient radio
   communication network.

ICT SUB-COMMITTEE TERMS OF REFERENCE

1. Ensure the deployment of the Club’s facilities in a manner that enhances the efficiency of the
   Club’s operation.
2. Review existing ICT facilities to ensure effective and efficient utilization.
3. Review some of the existing operations in the Club seeking to enhance efficiency.
4. Develop a comprehensive ICT plan for the Club
5. Any further activities which the Sub-Committee considers will enhance the efficiency of the
   operations of the Club
6. The quorum for this Sub-Committee shall be 3 (three)

LIBRARY REFORM SUB-COMMITTEE TERMS OF REFERENCE

1. To review and ensure the Operations of the Club’s Library facilities are done in a manner that
   enhance Library Service delivery to members.
2. To review existing Library facilities to ensure effective and efficient utilization
3. To review the policy on donations of services, facilities and Books to the Library
4. To carry out other assignments given to it from time to time by the General Committee.
5. The quorum for the Sub-Committee at all its meetings shall be three (3)